Register as a Delegation
Would you like to address Kitchener city council on an issue? If so, you may wish to appear as a delegation at an upcoming council or standing-committee meeting.
As a delegate, you are allowed a maximum of five (5) minutes to outline your request or concerns to council/committee. If your delegation consists of five or more people, two spokespersons may address council/committee, each for a maximum of five minutes. Please note as these are public meetings, they may be recorded for broadcast on Rogers TV and/or the city's website.
To register, please complete an online registration form
Please note anyone intending on addressing Council must register independently.
Delegation tips and frequently asked questions
Please try to register in advance of the meeting.
- To register for a council meeting and have your name printed on the agenda, you must register by 9 a.m. on the Wednesday prior to the meeting in which you wish to speak.
- To register for a matter on a standing committee agenda, you must register two Thursdays prior to the meeting in which you wish to speak.
Registering after the agenda has been printed:
- Delegations are permitted to register after the agenda has been until the start of the meeting.
- Please ensure you complete an online registration form and your information will be provided to the Chair to call for you at the appropriate time.
Appearing multiple times
Members of the public who have already addressed council or a committee on a particular issue will not be permitted to address council/committee on that same matter, unless they are providing new information. This new information must be outlined in a delegation form and submitted to the Office of the City Clerk for review.
Delegations intending to use PowerPoint presentations, materials must be submitted to the Office of the City Clerk no later than noon on the business day prior to the meeting. Please note any presentation submitted beyond the deadline cannot be accommodated. In addition, presentation materials must be in compliance with the Municipal Freedom of Information Privacy Protection Act (MFIPPA) and cannot include items such as pictures of identifiable individuals, licence plates, and names without that individual's consent.
All delegations are permitted to address council/committee for a maximum of five minutes. When preparing your presentation materials, consider the following tips:
- On average a person can read about 110 words per minute out loud at a comfortable pace. Try to keep all speaking notes to maximum of about 550 words to ensure you are within the permitted time allotment.
- If you intend to use a PowerPoint presentation when addressing council, a general guide to consider to ensure you comply with the permitted time allocation is five to eight slides, assuming about 45 seconds per slide. Please keep in mind the deadlines for submitting presentations and ensure all presentation materials are in compliance with the Municipal Freedom of Information Privacy Protection Act (MFIPPA).
Please be advised that petitions submitted at a public meeting are considered to form part of the public record. Accordingly, if you wish to submit a petition, please ensure that everyone who has signed it understands that their personal information will be available to the public and will NOT be protected under the Municipal Freedom of Information & Protection of Privacy Act (MFIPPA). Please see the contact information listed below and contact the committee administrator if you intend to submit a petition.
What is the procedure?
All comments are directed through the meeting chair. Members of council or committee may, through the chair, direct a response or question where appropriate. No more than one person shall speak at one time and proper language, speech and decorum shall be maintained at all times. The chair may direct that any person in violation of proper decorum be expelled from the meeting.
What happens after I speak?
After you have spoken and answered any questions, please return to your seat to allow members of council to debate the issue and make their decision or defer a decision pending additional information. You are not required to remain for the entire meeting duration; you may leave after your issue has been dealt with by council.
Where can I get a copy of the meeting agenda?
Copies of the council and committee agendas are available on the City of Kitchener website by searching on the meeting date on the Calendar of Events.
Registration contact information
Community and Infrastructure Services Committee
Finance and Corporate Services Committee
Planning and Strategic Initiatives Committee
You can also register at the meeting. Please speak with the council page/committee administrator prior to the meeting